Project description
The “Cooperation in the Cultural Field for Syria” Project, funded by the Fonds Équipe France, responds to the urgent need to rebuild social cohesion and foster community engagement in the suburbs of Damascus and Aleppo, areas profoundly affected by years of conflict. These communities continue to face widespread destruction, disrupted family and social networks, limited access to education, and significant psychosocial trauma. The project is planned for a 27-month implementation period, divided into two phases.
To address these challenges, the project will establish five fully equipped cultural and educational centers in Daraya, Aleppo, and other parts of rural Damascus (Reef Damascus) yet to be identified. These centers will provide inclusive, vibrant spaces for learning, cultural engagement, and community interaction, combining physical and digital resources, including the Digital Travellers Curriculum, media libraries, and innovative digital learning platforms. The initiative will engage 2,500 participants, with particular attention to youth and women-1,700 participants under 30 years old, and 1,250 women will benefit directly.
Overall Objective:
Specific Objectives:
BSF Intervention: Bibliothèques Sans Frontières (BSF) will lead and coordinate the implementation of the project in close collaboration with its local partners DAR, MARS, INARA, and Screens of Peace. As the lead organization, BSF will ensure strategic oversight, technical supervision, and partnership management throughout the project lifecycle. This includes quality assurance, alignment of all educational and digital resources with project objectives, and the integration of cross-cutting themes such as psychosocial support, gender inclusion, and digital literacy.
BSF’s contributions and interventions will include:
Context of This Consultancy
Within this framework, BSF has developed the Cultural Activities and Events Framework: “Helping Local Partners Bring Culture to Life – A Practical Guide to Choosing and Hosting Community Activities & Events.”
This framework provides guiding principles, values, and examples of community-based cultural programming focused on memory, identity, inclusion, and healing.
To operationalize this framework, there is a need to develop a practical and user-friendly Cultural Activities & Events Toolkit, which will translate these principles into structured, ready-to-use tools for facilitators and local partners.
By developing a toolkit tailored to the Syrian context, BSF aims to empower facilitators, youth, and women to design and implement practical and contextually relevant cultural initiatives. These activities will contribute to rebuilding social connections and strengthening community resilience through psychosocial support and participatory cultural approaches that highlight local memory, identity, and shared heritage.
The purpose of this tender is to contract a qualified consultant or consultancy firm to develop a Cultural Activities and Events Toolkit for Syria, building on the existing Cultural Activities and Events Framework developed by BSF.
The toolkit will serve as a practical, user-friendly resource for facilitators, local partners, and community workers engaged in the implementation of cultural, educational, and psychosocial activities within BSF-supported cultural and educational centers in Syria.
The consultant will be responsible for transforming the framework into an operational toolkit that translates guiding principles into structured, adaptable, and ready-to-use tools. This includes the development of thematic activity modules, facilitation guidance, standardized activity templates, and supporting materials that can be directly applied in community settings.
The toolkit is expected to strengthen the capacity of facilitators and community actors to design and implement inclusive, participatory, and contextually relevant cultural activities that contribute to:
The final product must be practical, accessible, and adaptable, and should be delivered in both English and Arabic, ensuring usability by a wide range of facilitators, including non-specialists working at community level.
The scope of work includes, but is not limited to, the following tasks:
Each deliverable will be reviewed and validated by the regional office team. And all feedback received from the regional office team and partners must be incorporated and reflected in each deliverable.
The consultant is expected to produce the following deliverables:
Deliverable 1: Inception Report
Deliverable 2: Draft Toolkit (English Version)
Deliverable 3: Revised Toolkit (English Version)
Deliverable 4: Training of Trainers (ToT) Package
Deliverable 5: ToT Delivery Session
Deliverable 6: Final Bilingual Toolkit (English & Arabic)
Deliverable 7: Final Package/Toolkit
The maximum budget for this consultancy is €5,000 (Five Thousand Euros), covering all fees, expenses, taxes, translation, travel, and related costs.
The consultancy is expected to be completed within 1 month (1st of June 2026- 30th of June 2026). All deliverables listed above must be delivered within this timeframe.
In the event that BSF, either proactively or in response to a request for clarification, considers it necessary to modify or further elaborate on any part of the Call for Tenders documentation, such updates will be issued in writing and simultaneously shared with all prospective bidders to ensure equal access to information.
All requests for clarification must be submitted in writing-preferably via email no later than Ten (10) working days before the submission deadline. Each inquiry must clearly reference the Call for Tenders title.
Contact: Email: admin.ME@bibliosansfrontieres.org
Important Notice:
Any bidder who attempts to initiate a private meeting or engage in direct communication with BSF regarding the tender during the procurement process may be disqualified from further consideration.
Eligible applicants for this consultancy are individual consultants or consulting firms with demonstrated experience relevant to the scope of work.
Applicants must meet the following minimum eligibility criteria:
Additional Requirements
Tenders should be sent by email at the following address: admin.me@bibliosansfrontieres.org
Tenders must be received by the 16th of May 2026 at 6:00 PM (Jordan time)
Bidders may modify or withdraw their bids by written notification prior to the deadline for submission of bids. Proposals arriving after the deadline will not be accepted and will either be returned to the sender or discarded.
BSF reserves the right to negotiate, accept or reject any proposal at its sole discretion and to continue the competitive dialogue for any response it considers advantageous. BSF is not obliged to accept the lowest price or any proposal.
BSF reserves the right to establish a shortlist of contractors, based on the criteria of the call. Further discussions and a competitive dialogue may then be conducted with the pre-selected contractors.
The consultant shall be responsible for complying with all applicable security requirements and guidelines as communicated by BSF throughout the assignment.
Given the context of implementation in Syria and the nature of field-related activities, the consultant is expected to:
BSF reserves the right to suspend or adjust the consultancy activities in response to evolving security conditions, in order to ensure the safety of all stakeholders involved.
In the event of cancellation of the Call for Tenders, BSF will notify all bidders accordingly.
Cancellation may occur under the following circumstances:
Under no circumstances shall BSF be held liable for any damages, including but not limited to loss of profits, resulting from the cancellation of the Call for Tenders, even if BSF has been advised of the possibility of such damages.
The publication of a procurement notice does not constitute a commitment by BSF to proceed with the implementation of the announced program or project.
Interested applicants are invited to submit a complete tender dossier composed of a technical proposal and a financial proposal, as detailed below.
Technical Proposal
The technical proposal must include the following elements:
Financial Proposal:
The financial proposal must include a detailed and itemized budget for the assignment, including:
The financial proposal must be presented in [EUR / USD – specify currency] and be fully inclusive of all taxes, fees, and other applicable costs.
Payment Terms:
Milestone / Deliverable
Payment %
Conditions for Payment
1. Inception Report + Draft Toolkit (English version) 40%
Submission and approval of the inception report (methodology, work plan, and toolkit structure) and the complete draft toolkit for review
2. Revised Toolkit + ToT Package & Delivery 30%
Submission of the revised toolkit incorporating feedback, completion of the full Training of Trainers (ToT) package, and delivery of the ToT session(s) for BSF and partners
3. Final Toolkit (English & Arabic) + Final Package 30%
Submission and approval of the final bilingual toolkit (English and Arabic), including all annexes, and delivery of final editable and print-ready versions
Additional Requirements:
The purpose of opening and evaluating the tenders is to check that they are complete and valid.
No excuses will be accepted for late submissions. Tenders that arrive too late will be rejected without being evaluated.
Subsequent evaluation of bids will be carried out in Amman, Jordan by an evaluation committee composed of representatives from Bibliothèques Sans Frontières.
The tenders will be evaluated according to the criteria listed below:
Tenders will be assessed on the following Evaluation Criteria:
The evaluation of proposals will be based on a total of 100%, with the Technical Offer accounting for 85% and the Financial Offer for 15%. The Technical Offer will assess understanding of the Terms of Reference (5%), the methodology and description of the toolkit (35%), references and consultant experience (20%, split equally between experience in inclusion-related missions and experience in the target locations with relevant populations), CV(s) of key personnel and organizational capacity (15%), and the provisional workplan or estimated workload (10%).
Evaluation Process Notes:
All information relating to the project and included in the documents of this Call for Tenders or provided separately must be treated as strictly confidential by the bidder. The applicants agree not to disclose or publish any information relating to this Call for Tenders.
Similarly, any document provided by the bidder will be treated as confidential. Nevertheless, no bidder, including those not retained by BSF, will be returned to the bidders.
In the interests of transparency and equal treatment, the evaluation committee may ask the service providers, in writing, to provide clarifications concerning their offer within 48 hours, without them being able to modify it. Any such request for clarification must not be aimed at correcting any initial errors or shortcomings affecting the performance of the contract or distorting the competition.
Any contractor attempting to influence the evaluation committee in the process of examination, clarification, evaluation and comparison of bids, to obtain information on the progress of the process or to influence BSF in its decision regarding the award of the contract will have its bid rejected immediately.
The selection of the consultant will be conducted through a competitive evaluation process based on the technical and financial proposals submitted. The evaluation will be carried out by a selection committee designated by BSF.
The evaluation will follow a two stages process: technical evaluation followed by financial evaluation, and then a screening process. Only candidates who achieve the minimum technical threshold will be considered for financial evaluation.
Evaluation Methodology
Only candidates scoring at least 70/100 points in the technical evaluation will be considered technically qualified.
Tagged as: Agriculture, Food Security and Livelihoods
Source ⇲
ReliefWeb - Jobs
Country: Libya Organization: STOOS CONSULTING Closing date: 31 May 2026 About STOOS Consulting STOOS CONSULTING is an international consulting firm...
Apply For This JobCountry: occupied Palestinian territory Organization: Finn Church Aid Closing date: 4 May 2026 1) Introduction Finn Church Aid (FCA) is...
Apply For This JobOrganization: Centre for Agriculture and Biosciences International Closing date: 7 May 2026 Introduction and background: CABI envisions a world in...
Apply For This JobCountry: Libya Organization: STOOS CONSULTING Closing date: 31 May 2026 About STOOS Consulting STOOS CONSULTING is an international consulting firm...
Apply For This JobOrganization: Evidence Action Closing date: 1 May 2026 We highly recommend that you refer to the formal RFP here. About...
Apply For This JobConsultant(e) national(e) ou international(e) pour la définition et la formulation du paquet holistique et multisectoriel pour une scolarité complète et...
Apply For This Job
In order to provide an optimal experience, we use technologies such as cookies to store and/or access information on your device. This allows us to analyze navigation, personalize content, and improve the functionality of the site. Refusal or withdrawal of consent may limit certain features or affect the performance of the site.