DECM Provincial Coordinator Individual Consultant Short term contract

Job Identification (Reference Number): 20012
Position Title: DECM Provincial Coordinator (Type A)
Duty Station City: Port Vila
Duty Station Country: Vanuatu
Contract Type: Consultant A
Recruiting Type: Consultancy
Vacancy Type: Call for Applications
Initial duration: 5 months
Closing date: 09 April 2026

Context:

The Sef Ples Blong Yumi Phase 2 project, implemented by the National Disaster Management Office (NDMO) in collaboration with the International Organization for Migration (IOM), supports the Government of Vanuatu to strengthen disaster preparedness, coordination, and evacuation centre management across multiple hazards.

The project focuses on strengthening the DECM Cluster’s coordination capacity, updating and rolling out the National Evacuation Centre Management Guidelines (NECMG) and Evacuation Toolbox, improving information management systems, and supporting preparedness at national, provincial, and Area Council levels.

The DECM Provincial Coordinator will play a key role in supporting coordination, preparedness planning, data management, and operational readiness of the DECM Cluster at national and/or provincial level.

Nature of the Consultancy

To support the Displacement and Evacuation Centre Management (DECM) Cluster in strengthening preparedness, coordination, information management, and operational readiness at national and provincial levels under the Sef Ples Blong Yumi Phase II project.

Organizational Department / Unit to which the Consultant is contributing

Project Name: Sef Ples Blong Yumi Phase 2, Project Code: CC0083

Disaster Risk & Resilience Unit / Displacement and Evacuation Centre Management (DECM) Cluster

Description for Internal Candidates

Responsibilities for Internal Candidates

Tasks to be performed under this contract

• Attend to regular coordination meetings that are convened and supported, with agendas, minutes and action trackers produced and circulated.
• Support in updating evacuation centre mapping and inventory for assigned province(s)/municipality, including location, capacity, facilities, and management arrangements.
• Attend to Evacuation Centre Management Committees (ECMCs in line with the National Evacuation Center Management Guidelines (NECMG).
• Support and coordinate the facilitators aligned with national and provincial priorities for the roll-out of NECMG and Evacuation Center Management (ECM) Toolbox
• Regular collection, consolidation and submission of EC and displacement data to NDMO/DECM Cluster; Provide basic analysis and coordination updates produced during preparedness and emergencies.
• Up-to-date partner activity mapping and identification and reporting of gaps and overlaps in EC and displacement support.
• Participate in simulations and/or emergency responses is ensured, with After Action Review or lessons learned inputs produced.
• Where necessary, assist in monthly activity reports; field visit reports and coordination briefs are produced with action tracking on agreed coordination priorities.
• Conduct On-the-job coaching and mentoring, contributing to improved functionality of local coordination and evacuation centre management structures.
• Coverage of trainings (provinces, Area Councils, communities) achieved against the agreed plan.
• EC and displacement data regularly collected, consolidated and submitted to NDMO/DECM Cluster within agreed timelines.
• Number of coordination updates, briefs or situation summaries produced during preparedness and/or response.
• Partner activity mapping updated and gaps identified and reported.
• Participation in simulations and/or emergency responses, with After Action Review or lessons learned inputs produced.
• Monthly activity reports, field visit reports and coordination briefs submitted on time.

Performance indicators for the evaluation of results

• Number of DECM coordination meetings convened, with agendas, minutes and action trackers produced on time. At least 25 participants, not limited to, is trained (measured by signed attendance, sheets, training reports and agenda)
• Evacuation center mapping and inventory completed and updated for assigned areas.
• Number of Evacuation Centre Management Committees (ECMCs) established or strengthened.
• Number of priority evacuation centers supported to develop or update preparedness arrangements aligned with the NECMG.
• Evidence of improved local coordination and EC management capacity, demonstrated through:
• Regular coordination meetings held with documented agendas and minutes
  • Strengthened organization, coordination, and management of evacuation centers at national and sub-national levels Number of coaching and mentoring sessions provided to provincial and community counterparts.
  • Stakeholder satisfaction and feedback from DECM cluster partners, government stakeholders, provincial authorities and partners on coordination effectiveness.
  
  

Qualifications for Internal Candidates

Tertiary qualification in Disaster Management, Public Health, Social Sciences, Education, or equivalent experience.

Experience

• Minimum 3 years facilitating trainings/community capacity-building (EC management, DRR, WASH, Shelter/Protection preferred).
• Experience working with government (NDMO/Provincial Government/Area Councils), NGOs or community groups in Vanuatu.

Skills

• Strong facilitation, mentoring and stakeholder coordination skills.
• Familiarity with AAP, PSEA and protection risk mitigation; ability to apply referral pathways.
• Good data/documentation discipline; Microsoft 365 proficiency; Kobo/ODK experience an advantage.

Languages

For this consultancy, Fluency in Bislama and English language is required. Working knowledge of French is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Travel required

Yes. Duty travel across Vanuatu, to remote and rural Area Councils, to coordinate evacuation center management and to liaise with counterparts which is required as per training schedule; approved per IOM procedures. Training schedule may require longer stints (of up to several weeks) travelling to facilitate trainings. Personal schedules and commitments will also be considered as part of training schedule planning.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
• This post is subject to only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
• IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
• For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Interested candidates are invited to submit their applications HERE by 09 April 2026 at the latest, referring to this advertisement.

Tagged as: Agriculture, Food Security and Livelihoods